Notes from Megameeting 9th November 2009

Attendees

Summary

The discussion focussed on the outline plan for setting up the organisation and procedures for audit and certification of trusted digital repositories that DavidGiaretta had written at DraftPlanForOrganisation.

Much of the discussion was spoken, so the transcript of the chat is only an incomplete record.

Transcript of chat

RobertDowns >> (All): The following link looks like it contains the draft plan for organization: http://wiki.digitalrepositoryauditandcertification.org/bin/view/Main/DraftPlanForOrganisation
SimonLambert >> (All): That makes sense!
David Giaretta >> (All): I drafted that quickly - just a short piece.
RobertDowns >> (All): Hi David, we have been looking at your plan for 
organization
David Giaretta >> (All): ...really the beginnings of something to use to ask 
funders for some seed-corn money
BruceAmbacher >> (All): David, would it be good to mention the draft documents 
and where to get them and how to participate in the draft review?
David Giaretta >> (All): Good point
David Giaretta >> (All): It's just a quick draft
BruceAmbacher >> (All): and anticipated/actual time frames for review?
David Giaretta >> (All): It's just a quick draft so feel free to edit it
David Giaretta >> (All): I indicated a rough time for the end of the ISO 
process.
David Giaretta >> (All): I was hoping to send something like this to funders
David Giaretta >> (All): ...my funders that it!
BruceAmbacher >> (All): One structure presented to me was to have an "experts" 
meeting to discuss digital preservation and trust as they relate to establishing 
standards. Second step of adjudicating the comments and developing final 
versions. third step of establishing the audit body. fourth step of selecting 
and training auditors. fifth step of conducting test audits.  Of course all of 
this needs costs, timetable, etc.
David Giaretta >> (All): .......but I'll do that next week
BruceAmbacher >> (All): Is it feasible/desirable to link this up with Reagan 
Moore's "rules"?
David Giaretta >> (All): Bruce I assume we are completing steps 1 and 2. So I'm 
talking about step 3
BruceAmbacher >> (All): But is there a value in funding an outside experts 
meeting to help get traction?
David Giaretta >> (All): Bruce - Reagan's rules would probably fit in the next 
document RAC has on it's workplan in CCSDS namely some type of guidelines. COuld 
also mention Drambora and other tools
David Giaretta >> (All): Bruce - Oh I see - that is what I meant in the bullet 
point in my note - but meeting of the audit body
SimonLambert >> (All): I understood it was just to avoid calling a repository 
"trusted" until it had actually been certified ... so not prematurely
JohnGarrett >> (All): I'll just listen in.  I can hear conversation, but even 
these typed messages are taking several minutes to pop up on the chat box.
JohnGarrett >> (All): I think we can look at ISO 9000 and see what they say 
regarding how people claim ISO 9000 compliance.
JohnGarrett >> (All): I think that is what ISO 9000 does.  It has a symbol you 
put on things.
JohnGarrett >> (All): Yes, I sent a message out with ISO 9000 contacts did that 
not make it?
David Giaretta >> (All): No
BruceAmbacher >> (All): An "honor roll"
BruceAmbacher >> (All): Any repository that does not become certified would have 
to do the "perp" walk of shame.
BruceAmbacher >> (All): In the US one of the most extensive, best established 
certification process is the American Association of Museums.  They also provide 
$30k seed money to help small museums to prepare for the audit and make relevant 
changes.
JohnGarrett >> (All): Dr. John Davies, Salford Business School, Greater 
Manchester University is chair of TC176, SC2 of ISO Quality Management SC
JohnGarrett >> (All): My internet is dropping out
BruceAmbacher >> (All): Society of American Archivists recently investigated an 
accreditation program for archival education programs and determined the short 
term costs would be $66k a year.
RobertDowns >> (All): Supporting small organizations to complete audit will help 
ensure that it is for more than the well-funded repositories.
BruceAmbacher >> (All): The InterPARES effor may be a good model.  Funding in 
US, Canada, Australia, Japan, and elsewhere
BruceAmbacher >> (All): Luciana Diranti at UBC was the projectlead.
David Giaretta >> (All): costs: ISO stds, test audits 3 or more people to visit 
for say 1 week
BruceAmbacher >> (All): You actually are launching a business.
BruceAmbacher >> (All): auditor time & travel, preparing the training course, 
audit training of one week, educational materials to persuade repositories to 
participate.
RobertDowns >> (All): Perhaps just list the categoreis, rather than actual 
amounts, which will change over time.
BruceAmbacher >> (All): I doubt this will ever be a "for profit" activity 
RobertDowns >> (All): Perhaps establishing a 501 C 3 organization makes sense

-- SimonLambert - 10 Nov 2009