Notes from Megameeting 11th August 2008


BarbaraSierman Koninklijke Bibliotheek, Netherlands
BruceAmbacher UM
CandidaFenton HATII, U Glasgow
HelenTibbo UNC
JohnGarrett GSFC
KatiaThomaz INPE, Brazil
RiccardoFerrante Smithsonian Institution Archives
RobertDowns CIESIN, Columbia University
SimonLambert STFC

The discussion was entirely by typed chat, so the transcript below is a complete record of the discussion.

Progress made: David Giaretta's revisions to the terminology used in the working document were discussed (introducing consistent terms Preservation Policy, Preservation Strategic Plan and Preservation Implementation Plan). However it was felt to be better for David to explain his approach in person at the next meeting. Simon Lambert had circulated a proposed restructuring of the requirements of B1, analagous to what Mark Conrad proposed for B2.


  • All to examine Simon Lambert's proposed restructuring of B1
  • Simon Lambert to correct markup for section B so that text not all shown as deleted - this is now done.
  • All to check wiki page for section B to make sure that the insertions and deletions are what they should be.

Next meeting:

  • David Giaretta to explain his approach to the use of terms in his revision.

Simon Lambert >> (All): Shall we start reviewing the actions from last time?
KatiaThomaz >> (All): yes
Simon Lambert >> (All): David has suggested changes for Preservation Policies, Plans, etc to make the terminology consistent.
Simon Lambert >> (All): Does anyone have any comments on that?
Simon Lambert >> (All): I don't think David has yet done "analysis of B.3. v Appendix 5 for Preservation Requirements. "
BruceAmbacher >> (All): I only got through some.  One of them had the phrase "preservation access"  I view those as two separate (long-term) goals.  You may have a preservation only mission or you may have to do both over the long-term.  The mechanics may be different.  The formats you save/provide may be different.
BarbaraSierman >> (All): Sorry to bother, but is the text with the blue line at the left the new one?
BruceAmbacher >> (All): It is in A1 - "long-term preservation of access of digital information"
BruceAmbacher >> (All): That is what I see.  The blue reflects the suggested changes
Simon Lambert >> (All): This is with ref to the differences page?
BarbaraSierman >> (All): Bruce, I think it is better formulated in the supporting text, with the commas
KatiaThomaz >> (All): i canīt follow you. wich document are you checking?
BarbaraSierman >> (All): thisone:;rev2=10
KatiaThomaz >> (All): thanks Barbara
BruceAmbacher >> (All): Is that  supporting text in the main document?  I still see a difference between preservation and preservation to access.
Simon Lambert >> (All): The only difference in A1 that I can see is the replacement of "policy" by "preservation policy".
BarbaraSierman >> (All): well I missed a few weeks of discussion, so I'm not sure what is the current set of documents!
BruceAmbacher >> (All): Simon -That is what I see
BruceAmbacher >> (All): Barbara - I think David did not want to have us searching through all of A so he created a separate extract of his changes, to be integrated after approval.
BarbaraSierman >> (All): Oh, thanks Bruce!
RobertDowns >> (All): For A.1, I see the replacement of "policy with "Preservation Policy". 
Simon Lambert >> (All): Yes - I think Bruce's point is about the title of section A?
BruceAmbacher >> (All): I was referring to the first sentence in A1.1
BarbaraSierman >> (All): So he introduces Preservation Policy Plan, Preservation Strategic Plan and Preservation Implementation Plan. New terminology, often Preservation Action is used.
Simon Lambert >> (All): OK, got it!
BruceAmbacher >> (All): David also has tied each suggested change to specific line numbers in the  revised working document.
BruceAmbacher >> (All): In the other section (B) he is distinguishing between Preservation Policies, Preservation Strategic Plans, and Preservation Implementation Plans
Helen  Tibbo >> (All): Hi everyone, sorry to be be late - so many tasks, so little time!
Simon Lambert >> (All): And also in section A, I thought ... but the line that mentions access was not introduced by David.
BruceAmbacher >> (All): Simon - agreed  It is a minor point but I do see a difference in the end goal of preservation or access
Helen  Tibbo >> (All): In which section are we working?
BarbaraSierman >> (All): I'm not sure about the Preservation Implementation Plan, the other two terms are ok with me
RobertDowns >> (All): Helen, we are working in Section A, where David had identified his changes. See;rev2=10
BruceAmbacher >> (All): Any other objections to the specific type sof Plans David has suggested, edited into the text?
BruceAmbacher >> (All): Barbara - do you have a suggested alternate term?  Or do you think Preservation Plans is broad enough?
BarbaraSierman >> (All): Well, my main objection is the fact that having a preservation environment/repository is in fact a preservation implementatuion plan. I think what here was meant is more action on the objects while they are in the repository
BarbaraSierman >> (All): May be I would prefer Preservation Action Plans, what do you think of that?
BruceAmbacher >> (All): In B David certainly is tightening up the Preservation watch function.  he also is ccalling for a proactive set of plans rather than reactive action.
BruceAmbacher >> (All): I can accept Preservation Action Plan
JohnGarrett >> (All): Has David or someone else defined these terms?  I don't see them in the glossary.
BruceAmbacher >> (All): I guess that would be the next step and possibly a difficult one to separate and finely define each different type of preservation plan, policy
JohnGarrett >> (All): Yes, I think we have to provide definitions if we capitalize the terms and have specific meanings intended.  If we just intend to use "normal" understanding of the words, we don't capitalize them.  I'm not sure if we need specific terms in much of this section.
BruceAmbacher >> (All): Can/should we table this until David is available to clarify his intentions and support he additions?
Simon Lambert >> (All): Bruce - that's probably a good idea
RobertDowns >> (All): I agree
JohnGarrett >> (All): OK with me
BarbaraSierman >> (All): ok with me
Ricc Ferrante >> (All): ok
JohnGarrett >> (All): Where do we go next then?
KatiaThomaz >> (All): ok
Simon Lambert >> (All): I don't know if anyone has had a chance to look at my proposed restructuring of B1.
Simon Lambert >> (All): If not that could be anaction for next time
BarbaraSierman >> (All): i would prefer next time
Simon Lambert >> (All): So we could continue with B4.4 which I think is where the discussion had reached last time.
KatiaThomaz >> (All): yes
BarbaraSierman >> (All): Simon, is there another text I should look at, the main Working document for B4.4 is all striked through?
Simon Lambert >> (All): Barbara - exactly, I noticed this too.
Simon Lambert >> (All): I think there is a missing </del> somewhere around B2.1
Simon Lambert >> (All): Does anyone know where it should be?
BruceAmbacher >> (All): Simon, Can you track it down in the history of changes?  Obviously not right now.
Simon Lambert >> (All): Bruce - I can try to do that.
BruceAmbacher >> (All): What if you just insert a </del> at the end of B2.1 for now and we refresh?
Simon Lambert >> (All): OK ... I'll do that right now
JohnGarrett >> (All): My display doesn't show strikethrough for all of it.  I believe someone said that a close tag was missing from one of my updates there.  I haven't looked yet.
Helen  Tibbo >> (All): Folks, I am needing to take my computer to the IT folks and since we are not getting too far I am going to sign off right now. I will be a bit late next week as SILS orientation is at 10 AM but I should be able to join in for part of the session. The next week I will be conducting a workshop at SAA, so busy, busy, busy.  -Helen
BruceAmbacher >> (All): John, do you recall where you were working last?
Simon Lambert >> (All): I am saving the edit now.  Actually the error was an obvious one - there was another <del> instead of a </del>.
Simon Lambert >> (All): Unfortunately the save seems to be taking a long time ...
Simon Lambert >> (All): Still saving - I hope it isn't going to hang up
BarbaraSierman >> (All): Shall we postpone the meeting to next week with an action to have a look at the restructuring of B1?
BruceAmbacher >> (All): ok
Ricc Ferrante >> (All): sorry I was late. Look forward to tackling 4.4 next week.
Simon Lambert >> (All): I think that might be a good idea - I need to have another look at the markup I think.
KatiaThomaz >> (All): ok. see you next week. bye.
JohnGarrett >> (All): OK, Bye.
Simon Lambert >> (All): Bye all - I will put notes in the wiki

-- SimonLambert - 11 Aug 2008

Topic revision: r1 - 2008-08-11 - SimonLambert
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