Notes from Megameeting 2nd June 2008


BarbaraSierman Koninklijke Bibliotheek, Netherlands
BruceAmbacher UM
CandidaFenton HATII, Univ Glasgow
DavidGiaretta STFC
JohnGarrett GSFC
KatiaThomaz INPE, Brazil
MarieWaltz Center for Research Libraries
MarkConrad NARA
RobertDowns CIESIN, Columbia University
SimonLambert STFC

The discussion was a combination of audio and typed chat. For this reason the chat transcript (given below) gives an incomplete representation and may be hard to follow.

Progress made: Section B2.2 and B2.10 of the working document was discussed at length and revisions were made. This completed B2, although MarkConrad will provide a re-draft of B2 in a couple of weeks. B3 was started and B3.1 and B3.2 were completed. Note that at this time the edits have not yet been made


  • All to finish adding comments to B3 and B4.
  • DavidGiaretta to compare B4 with App5 of TRAC
  • MarkConrad to re-draft B2 in 2 weeks time

Next meeting : Finish B3 then move on to B4. Note that we will return to B2 in a few weeks time.

Mark Conrad >> (All): Good morning Bob
RobertDowns >> (All): Good morning Mark and all
candida fenton >> (All): Hello
RobertDowns >> (All): Hi Candida
Marie >> (All): Good morning
Mark Conrad >> (All): Marie, Candida, and John, can you hear the audio.
JohnGarrett >> (All): Good morning, all
candida fenton >> (All): I can hear Ok
JohnGarrett >> (All): I'm just getting mine setup, but I don't think I have audio
Marie >> (All): I can hear fine
Marie >> (All): Yes
RobertDowns >> (All): Sounds reasonable to me
candida fenton >> (All): Sounds fine
KatiaThomaz >> (All): hi folks
Mark Conrad >> (All): Hello Katia!
cclrc >> (All): Hi katia, can you hear when we talk?
BruceAmbacher >> (All): I concur with what David just said - combine 2.1 and 2.2
KatiaThomaz >> (All): hello. i can hear you...
BruceAmbacher >> (All): Katia I am  not hearing any audio.
KatiaThomaz >> (All): ok
KatiaThomaz >> (All): yes
KatiaThomaz >> (All): a long phrase.
KatiaThomaz >> (All): bu i´´ typ now, ok?
KatiaThomaz >> (All): i´ll type now.
KatiaThomaz >> (All): as you know i thinl 2.1 refers only to representation information and 2.2 refers only to PDI
BruceAmbacher >> (All): Mark, are we going to change the B2 title (hopefully) to remove archivable?
cclrc >> (All): Katia - I don't see that B2.2 is about PDI
Mark Conrad >> (All): Katia, I believe B2.1 and B2.2 refer to the entire AIP.
KatiaThomaz >> (All): long-term preservation needs have more with PDI
Mark Conrad >> (All): Katia. I still think B2.1 and B2.2 refer to the entire AIP
KatiaThomaz >> (All): B2.1 and B2.2 relates exactly to B2.7 and B2.9
KatiaThomaz >> (All): B2.7 (representation information) and B2.9 (PDI)
Mark Conrad >> (All): Barbara, can you hear the audio?
BarbaraSierman >> (All): yes Mark!
BruceAmbacher >> (All): no objections
KatiaThomaz >> (All): i am not convinced yet
KatiaThomaz >> (All): one think is information to interpret the information and other thing is information to preserve the 

BruceAmbacher >> (All): This where an outline of just the requirements allows us to see the flow from one requirement to the 

cclrc >> (All): Katia - maintaining Representation Information is also vital for preservation - one cannot simply separate 

their functions as only PDI for preservation
KatiaThomaz >> (All): i know but iť different
KatiaThomaz >> (All): it is different
cclrc >> (All): katia - can you live with the revised B2.1 for now and review it as a whoile later?
KatiaThomaz >> (All): yes. go on.
Marie >> (All): No
candida fenton >> (All): No
BruceAmbacher >> (All): NO
KatiaThomaz >> (All): no objections.
RobertDowns >> (All): Two talked simultaneouslly
cclrc >> (All): no objections
RobertDowns >> (All): no objections
JohnGarrett >> (All): No objection
BarbaraSierman >> (All): Mark, at which paragraph are you?
BarbaraSierman >> (All): Are we at 2.10
cclrc >> (All): Yes
BarbaraSierman >> (All): Ok, I agree with Bruce, it is not possible to do it for each AIP, but you need to check
BarbaraSierman >> (All): ok
cclrc >> (All): OK for me
RobertDowns >> (All): ok
candida fenton >> (All): ok
BruceAmbacher >> (All): ok
KatiaThomaz >> (All): ok
cclrc >> (All): Champagne!!
BruceAmbacher >> (All): That's fine as long as we also edit the other text.
cclrc >> (All): Bruce - absolutely agree
BruceAmbacher >> (All): ok
cclrc >> (All): Agree - let's move on
JohnGarrett >> (All): OKJ
KatiaThomaz >> (All): ok
cclrc >> (All): OK
BruceAmbacher >> (All): yes
JohnGarrett >> (All): Yes
BarbaraSierman >> (All): ok
KatiaThomaz >> (All): ok
candida fenton >> (All): ok
Marie >> (All): ok
RobertDowns >> (All): ok
KatiaThomaz >> (All): two voices
RobertDowns >> (All): Two are talking
BruceAmbacher >> (All): I agree.  David do you recall reasons for the separation into B3 or Appendix 5?
Mark Conrad >> (All): I said usable - not useful.
Marie >> (All):  Sorry, I keep getting interupted here, just move on.
BarbaraSierman >> (All): ok for me
cclrc >> (All): OK to leave as is
RobertDowns >> (All): No objection
KatiaThomaz >> (All): no objections
JohnGarrett >> (All): I agree to leave as written
Marie >> (All): yes
BarbaraSierman >> (All): skip it, its ok
Marie >> (All): Yes
BruceAmbacher >> (All): yes
BruceAmbacher >> (All): David - what did you mean by network in your rewrite?
RobertDowns >> (All): From OAIS: Representation Network: The set of Representation Information that fully describes the 

meaning of a Data Object. Representation Information in digital forms needs additional Representation Information so its 

digital forms can be understood over the Long Term.
BarbaraSierman >> (All): well , it might not be correct OAIS, but REp Info Netwrok is more clear!
BruceAmbacher >> (All): Does anyone object to David's rewrite if network is deleted?
KatiaThomaz >> (All): ok with me.
candida fenton >> (All): ok
Marie >> (All): I think the change is fine.
KatiaThomaz >> (All): inadequacy?
KatiaThomaz >> (All): instead of obsolescence...
RobertDowns >> (All): How about the following combination of the two sentences: The repository must show that it has some 

active mechanism to warn of impending changes to the knowledge base of the designated community
BruceAmbacher >> (All): The repository must show that it has some active mechanism to ensure that the preserved information 

remains understandable and usable by the designated community(ies)
KatiaThomaz >> (All): i agree with Bruce.
BarbaraSierman >> (All): ok
Marie >> (All): OK
RobertDowns >> (All): no objections
JohnGarrett >> (All): I agree with Bruce's text
candida fenton >> (All): I'm afraid I have to go now. Bye.
KatiaThomaz >> (All): sorry, i must leave you now. have a good week.
BarbaraSierman >> (All): Sorry I must leave now, see you next week
BruceAmbacher >> (All): agree to striking including formats
cclrc >> (All): OK
RobertDowns >> (All): ok
Marie >> (All): Bye
JohnGarrett >> (All): Bye
cclrc >> (All): ACTION DG to review B3 wrt App5 of TRAC
Mark Conrad >> (All): See you all next week.
RobertDowns >> (All): Bye
cclrc >> (All): Next week finish B3 then move on to B4. We will return to B2 later
Simon Lambert >> (All): OK, will do
Simon Lambert >> (All): bye
cclrc >> (All): Bye all

-- DavidGiaretta - 02 Jun 2008

Topic revision: r1 - 2008-06-02 - DavidGiaretta
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