Notes from Megameeting 5th November 2007


AlisonMacdonald Digital Archiving Consultancy
BruceAmbacher UM
CandidaFenton HATII, Univ Glasgow
SimonLambert STFC
HelenTibbo UNC
JohnGarrett NASA/GSFC
MarkConrad NARA
RobertDowns Center for International Earth Science Information Network (CIESIN), U Columbia

All the discussion at this meeting was conducted by chat, so the following transcript of the meeting (with a few typos corrected) is complete.

Action: All to go through the matrix at MandatoryReqts and indicate which requirements are considered mandatory.

Note that trying to edit parts of the matrix when someone else is already doing so gives a warning message. It seems to be best to try again later as the result of continuing can be quite unexpected.

BruceAmbacher >> (All): Mark, Have you finished entering into the matrix?
Mark Conrad >> (All): No.
Mark Conrad >> (All): Have you?
BruceAmbacher >> (All): I did not begin because it had a caution that you were using it
Mark Conrad >> (All): So far, I am only seeing my own responses in the matrix.
BruceAmbacher >> (All): I was surprised that Don and John had not  done so.
Mark Conrad >> (All): Does this mean that only one person can enter data into the matrix at a time? There is a separate edit button for each requirement and for each associated comment.
cclrc >> (All): I'm not sure how it works with multiple people editing.  I would expect it to be OK as long as you remember to save the edit.
BruceAmbacher >> (All): When I opened it, it cautioned about Mark using the matrix but it would allow me to edit at the same time.
Mark Conrad >> (All): What are we going to talk about today? Do we need to wait until folks have entered their responses into the matrix?
cclrc >> (All): Well, that might be best, as the matrix has only been available for a couple of days.
Mark Conrad >> (All): I see that quite a few of the regular participants in this discussion will be attending the GDFR Governance Workshop at the National Archives (US) 14-15 November.
BruceAmbacher >> (All): Mark,  Tell me more.  Is there a URL?
Mark Conrad >> (All): Just a minute. Let me see if I can find it.
Helen Tibbo >> (All): Hello everyone! I'm on the road again and just reached the hotel.
BruceAmbacher >> (All): Helen - how you teach your classes?
JohnGarrett >> (All): Sorry I haven't had time yet to go through the matrix.  I should have it by next week.
Mark Conrad >> (All): Bruce, See:
AlisonMacdonald >> (All): Apologies too - just reading matrix now, after a very heavy couple of months
Helen Tibbo >> (All): Am I still connected?
Mark Conrad >> (All): I think so. The chat seems to have gone quiet.
Helen Tibbo >> (All): What a wonderful expression when we are not even talking!
BruceAmbacher >> (All): Mark's question is still on the floor - are we going to discuss anything this week in light of the facta that the matrix is not complete?
JohnGarrett >> (All): Is there any interest in picking up where we stopped reviewing the document?
Mark Conrad >> (All): Next week is a Federal Holiday here in the U.S. I will not be here.
JohnGarrett >> (All): I think we had reached the end of the B4 section.
cclrc >> (All): I'm wondering how it will work in practice - we fill in the matrix, then identify the most controversial requirements and focus on those?
AlisonMacdonald >> (All): There are already some suggested reformulations, and I will post a couple at least
Mark Conrad >> (All): So far I have found a number of requirements that I cannot say whether they should be mandatory or not. I believe it will be hard to form an international standard on the basis of such requirements.
JohnGarrett >> (All): I we can'
Helen Tibbo >> (All): Would it be useful to get some repository profiles and run each requirement past different scenarios?
Mark Conrad >> (All): If we find requirements where we have complete agreement that the requirements should be mandatory across all repositories that would give us a foundation to work from.
BruceAmbacher >> (All): The model may be ISO 15489 - Records Management which sets criteria and allows auditors to insert country-specific laws, etc.
Helen Tibbo >> (All): Yes, I agree with Mark, we should start with the least, not the most, controversial - easiest to hardest.
AlisonMacdonald >> (All): without deep study of the draft req'ments so far, it seems that some requirements relate to repository level, some to item level, which might help with some
JohnGarrett >> (All): As a practical matter, I think we need to agree on which ones are mandatory and those will be a base set of requirements.  The others will need to be optional, but will provide a basis for organization to customize the others to make them mandatory in their organizations to reduce their risk.
Helen Tibbo >> (All): This sounds like a nice blending of the TRAC and DRAMBORA perspectives.
BruceAmbacher >> (All): I think there can be a category of mandatory in which the specifics are country or designated community specific.
JohnGarrett >> (All): Yes, I agree
Mark Conrad >> (All): Bruce, As long as there is another category that is mandatory across all repositories.
BruceAmbacher >> (All): agreed
Helen Tibbo >> (All): Yes, it wouldn't be much of a standard if there were no required parts.
AlisonMacdonald >> (All): further to Bruce's comment, perhaps also specific to a certain model;  agree with Mark re all categories
Mark Conrad >> (All): So what are we doing today?
Helen Tibbo >> (All): Can we all edit the matrix, just not all at once? Is that the warning?
JohnGarrett >> (All): I think that multiple people can edit it at once.  We just need to be aware when two people are editing that it might be possible to lose your edit.  So just watch that your edit makes it through.
Mark Conrad >> (All): I just tried editing while Helen was in there and I got very unexpected results.
cclrc >> (All): Where there might be a clash is if two people are trying to create a comment (new row in the table) at the same time.
cclrc >> (All): Mark - yes, it seems to jump into editing the whole page!
Mark Conrad >> (All): I was accessing the underlying markup of the entire table. I had selected the edit button to input my Y,N,? for B 2.9.
Helen Tibbo >> (All): My results were unexpected also. I thought I was editing the second point but it popped me down to the 4th.
RobertDowns >> (All): Is it obvious when someone else is editing at the same time?
Helen Tibbo >> (All): BTW, this is a great matrix! I think it will help greatly.
cclrc >> (All): Yes, there is a warning page.
BruceAmbacher >> (All): Sounds like we should avoid editing when it is in use.
RobertDowns >> (All): That will be helpful
cclrc >> (All): I think the message is that we have to be quick with the edits - decide what you want to say in advance and write it quickly then save.
Helen Tibbo >> (All): I didn't see a warning but maybe that was because I was in before Mark.
BruceAmbacher >> (All): I saw a warning earlier when Mark was editing.
JohnGarrett >> (All): I don't think you get a warning if you are already editing and someone else comes along.
Mark Conrad >> (All): It is now 39 minutes past the hour. Are we going to discuss requirements or adjourn until folks have had a chance to fill in the matrix?
AlisonMacdonald >> (All): I would prefer to adjourn
BruceAmbacher >> (All): I think adjourn
Helen Tibbo >> (All): I think we should adjourn and use the time to go through the matrix.
cclrc >> (All): Fine with me
JohnGarrett >> (All): OK, bye for now
BruceAmbacher >> (All): Not all at once
Helen Tibbo >> (All): Simon, Thanks for making the matrix!
AlisonMacdonald >> (All): thanks and bye
Helen Tibbo >> (All): bye
Mark Conrad >> (All): I will try to get my comments in, but I will not be here next week.
RobertDowns >> (All): Yes, Simon, thanks, bye
Helen Tibbo >> (All): I probably won't be here next week due to a doc's appt but will get my comments in.
Mark Conrad >> (All): Thanks, Simon. Bye for now!
cclrc >> (All): Bye all.

-- SimonLambert - 05 Nov 2007

Topic revision: r1 - 2007-11-05 - SimonLambert
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