Notes from MM 8 Feb 2007

4pm UK time using MegaMeeting at RAC

Present

JohnGarrett NASA
DavidGiaretta BNSC/CCLRC
DonaldSawyer NASA/GSFC
ChrisRusbridge DCC
KatiaThomaz INPE (Insituto Nacional de Pesquisas Espaciais), Brazil
KirstenNeilsen California Digital Library
BruceAmbacher NARA/ U Maryland
BarbaraSierman KB, Netherlands
MarieWaltz CRL
AlisonMacdonald Digital Archiving Consultancy

Agenda review

Agenda agreed

Status

David and Don reported that the Charter will probably be presented to CCSDS at the end of Feb when we have collected more information on the effort available.

Effort available

Additional committments were being recorded.

Review of Sub-Goals

  1. Review the existing work on audit and certification criteria for digital repositories, such as that from the RLG/NARA working group and the NESTOR project. These two documents are broadly similar, and both are based on the OAIS Reference Model.
  2. Prepare a draft (or adopt one of the above documents) and submit to ISO as a Committee Draft to get the ISO process going.
  3. Analyse the consistency of those works with the OAIS Reference Model (ISO 14721) and follow on standards such as PAIMAS and the forthcoming PAIS.
  4. Review existing audit and certification standards such as ISO 9000 and ISO 27000, and the requirements on such standards for supporting an accreditation and certification programme to obtain guidance on the form of this standard. Neither of these two standards audit the preservation of the encoded information, hence the need for a new standard.
  5. Generate and review options for hierarchies of audit requirements and levels of (or profiles for) certification. The RLG/NARA and NESTOR documents are rather simple checklists. A hierarchical structure or a profile approach could offer the possibility of a finer granularity of evaluation for the archives.
  6. Investigate the advisability of splitting the standard into two documents: certification criteria and procedures for auditors.
  7. Progress the document through the CCSDS and ISO process in parallel.

It was noted that these are not in sequential order. Point 2 should be restated as "ensure that the work item is recorded in ISO", in that we probably do not want to submit a Committee Draft yet.

Review Schedule

Work Schedule

Period Activity Status
Aug - Sept 2010 Ensure that documents proceed though CCSDS and ISO ongoing
Sept - Nov 2010 Set up tool (or web site) for capturing audit evidence e.g. spreadsheet (simple is good) or could use CASPAR tool or DRAMBORA
Sept - Dec 2010 FIrst phase of European Framework for audit and certification - lowest and intermediate levels. The latter involves setting doing remote reviews of evidence Some repositories have been identified
Jan - Feb 2011 Perform RAC/ISO audits involving visits to repositories Identified possible source of funding - should be clearer by end of Aug 2010.
Sept - Dec 2010 Set up organisation of PTAB and audit organisation A number of people approached

Possible short term Work Items:

Based on the discussions last time, the availability of some of the key documents, and the goals, some short-term activities are as follows. However we should return to (1) and (3) when the other documents are available.

Robin Dale indicated that

  • we should correct references to the "RLG/NARA" document. The new acronym for shorthand is TRAC, the official title is “Trustworthy Repositories Audit and Certification: Criteria & Checklist.” and it should be referred to using that name in future
  • the document is hoped to be available by Tuesday 13th Feb

It was agreed that work can sensibly start on the following items, for each of which a Wiki page will be created and the named individuals will take responsibility for starting that work, but others should feel free to contribute also.

Any other points

Date/time of next meeting

Agreed that
  • 4pm is a good time of day for the meeting for access from Europe and the USA
  • Weekly meetings are needed in order to keep up the momentum

David has added table so that participants can indicate their availability on v arious days of the week. See DayChoiceMatrix

-- DavidGiaretta - 08 Feb 2007

Topic revision: r9 - 13 Feb 2008 - KatiaThomaz
 
This site is powered by the TWiki collaboration platformCopyright © 2008-2014 by the contributing authors. All material on this collaboration platform is the property of the contributing authors.
Ideas, requests, problems regarding TWiki? Send feedback