Identification of mandatory requirements: Section A

Please choose an option under your initials for each requirement. Comments may be added to the table below each requirement, by adding a row to the table.

At the Megameeting on 26th November 2007, it was agreed that the following definitions would be used:

• Mandatory means it is a critical requirement that must be done in order to either be doing preservation adequately or demonstrating the same
• Marking with Y means accepting the requirement as mandatory as it is now expressed; N means considering it is not mandatory as it is now expressed; ? means that it needs clarification.

A1. Governance & organizational viability

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A1.1 Repository has a mission statement that reflects a commitment to the long-term retention of, management of, and access to digital information.

Mandatory requirement?

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A1.2 Repository has an appropriate, formal succession plan, contingency plans, and/or escrow arrangements in place in case the repository ceases to operate or the governing or funding institution substantially changes its scope.

Mandatory requirement?

A2. Organizational structure & staffing

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A2.1 Repository has identified and established the duties that it needs to perform and has appointed staff with adequate skills and experience to fulfill these duties.

Mandatory requirement?

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A2.2 Repository has the appropriate number of staff to support all functions and services.

Mandatory requirement?

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A2.3 Repository has an active professional development program in place that provides staff with skills and expertise development opportunities.

Mandatory requirement?

A3. Procedural accountability & policy framework

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A3.1 Repository has defined its designated community(ies) and associated knowledge base(s) and has publicly accessible definitions and policies in place to dictate how its preservation service requirements will be met.

Mandatory requirement?

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A3.2 Repository has procedures and policies in place, and mechanisms for their review, update, and development as the repository grows and as technology and community practice evolve.

Mandatory requirement?

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A3.3 Repository maintains written policies that specify the nature of any legal permissions required to preserve digital content over time, and repository can demonstrate that these permissions have been acquired when needed.

Mandatory requirement?

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A3.4 Repository is committed to formal, periodic review and assessment to ensure responsiveness to technological developments and evolving requirements.

Mandatory requirement?

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A3.5 Repository has policies and procedures to ensure that feedback from producers and users is sought and addressed over time.

Mandatory requirement?

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A3.6 Repository has a documented history of the changes to its operations, procedures, software, and hardware that, where appropriate, is linked to relevant preservation strategies and describes potential effects on preserving digital content.

Mandatory requirement?

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A3.7 Repository commits to transparency and accountability in all actions supporting the operation and management of the repository, especially those that affect the preservation of digital content over time.

Mandatory requirement?

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A3.8 Repository commits to defining, collecting, tracking, and providing, on demand, its information integrity measurements.

Mandatory requirement?

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A3.9 Repository commits to a regular schedule of self-assessment and certification and, if certified, commits to notifying certifying bodies of operational changes that will change or nullify its certification status.

Mandatory requirement?

A4. Financial sustainability

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A4.1 Repository has short- and long-term business planning processes in place to sustain the repository over time.

Mandatory requirement?